But What Do They Want From Me? On Turning a CV into A Resume by Brian Matzke

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It took me a surprisingly long time to figure out how to turn my CV into a resume. Here are some tips I’ve picked up over the years:

When turning a CV into a resume, the first thing to bear in mind is length. CVs are as long as they need to be, while resumes are short–one page for recent college grads, two pages for those with advanced degrees and/or a few years of job experience. They’re never longer than two pages. This can feel really restrictive–my CV is seven pages, and cutting it down to two felt crushing. But that work of cutting ended up being really valuable, because the resume is a fundamentally different document from a CV.

This is one of the most important lessons anyone ever taught me about the nonacademic job search: A CV shows your accomplishments; a resume shows your skills. Academia is very results-oriented, so they want to know everything you’ve done. A CV gives academic hiring committees a comprehensive picture of what you’ve done: Here are the articles I’ve published, here are the conferences I’ve presented at, here are the courses I’ve taught, etc. Nonacademic employers care about what you’ve done, but in a different way. What nonacademic employers want is a narrative of your past experiences that answers the question, how have your past experiences shaped you into the kind of person who can do this job? As a result, you might have five or six different resumes tailored to different kinds of jobs, the same way you might tailor your cover letter for different jobs on the academic market.

You might end up cutting things that felt like major accomplishments in your academic career, but aren’t relevant, while elevating things that at the time seemed inconsequential, but that better highlight a key skill. For example, I was recently applying for an editor job, and I ended up including that I had been a research assistant for several professors–a job that would not be particularly impressive in an academic job search, but one that allowed me to legitimately establish in a one-line description that I had several years’ experience editing and preparing manuscripts for publication. On that resume, “Research Assistant” took up as much space as “University Writing Instructor,” a job that takes up more than a page of my CV, because on my CV I list all the various courses I’ve taught.

Finally, bear in mind that when submitting a resume electronically, a computer program is likely going to read it into a database and strip out any formatting, so keep it simple and be mindful of the keywords that they might be searching for. My resume has five sections: Education, Work Experience, Other Relevant Experience (such as extracurricular and volunteer work), Skills (such as language and computer skills), and Interests (another opportunity to insert keywords). Depending on the job and what I want to highlight, “Education” might come first or third, after “Other Relevant Experience,” but otherwise I keep them in that order. I’ve known people who’ve taken their Ph.D. off of their resume entirely, but I’ve yet to do that myself.

Note that this matters when applying to nonacademic jobs, but “alt-ac” is a little different. In the alt-ac world, they often use the terms “resume” and “CV” interchangeably, and depending on the job, it might make sense to submit your full CV even if the posting says “resume.” This is true of jobs at university libraries, university presses, and some academic support staff positions. It’s important to know your audience and use your judgement.

P.S. Brian was awesome enough to provide a copy of his CV-turned-resume for you to peruse! Brian Matzke Resume 2015. If you’re still stumped, here are some places to find more advice on this hurdle of transitioning out of the academic job market (or just looking in two places simultaneously):

From CV to One-page Resume, The Chronicle of Higher Education

Alison Green of Ask A Manager on resume mistakes. 

An Act of Translation: Turning a CV into an Industry Resume at the Northeastern University Career Development Blog. 

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